Admissions to Gagle Brook Primary School are co-ordinated by our Admissions Officer. It’s never too early to register your child with us.

Start your Early Years Education with us from September 2018

I am interested in 2 year old funding

Some 2 year olds are eligible for 15 hours free early education funding.

Is my child eligible for funding?

1. You are in receipt of one of the following benefits:

  • Universal Credit
  • Income Support
  • Income-based Job Seekers’ Allowance
  • Income-related Employment and Support Allowance
  • Support under Part VI of the Immigration and Asylum Act 1999
  • The Guaranteed element of State Pension Credit

2. Your family receives Child Tax Credit or Working Tax Credit provided your annual household income, as assessed by Her Majesty’s Revenue and Customs, does not exceed £16,190


3. Your child has a current statement of special educational needs or an education, health and care plan; or attracts Disability Living Allowance (DLA).

4. Two year olds currently in the care of the local authority (Looked After Children) or who have left care through special guardianship or an adoption or residence order.

How to Apply

For economic criteria: To check your eligibility under the economic criteria (1, 2) you will need your national insurance number.

For non-economic criteria (3, 4) you will need to supply evidence that supports your application.

The above admissions information is from the Children, Education and Families section of the Oxfordshire County Council website.

I am interested in 3+ year old funding

Early Education Fund for 3+year olds – universal entitlement (15 hours) and extended (30 hours)

All 3+ year-olds in Oxfordshire are eligible for the universal 570 hours free early education. (Universal)

Working parents may also be eligible for the extended 570 hours for 3+ year old children. (Extended or “30 hours”).

When is my child eligible?

From the term following their 3rd birthday.

Date of 3rd birthday

Government funded pre-school entitlement starts from

1st April -30th August
Term 1 September
1st September – 31st December
Term 2 January
1st January- 31st March
Term 3 April

Is the entitlement all year?

Providers typically offer funded hours for 38 weeks (term time). Funded hours can, however, be stretched across the year, depending on the provider.


Information, eligibility criteria and links to apply can be found at Childcare Choices.

Parents who need assistance to apply, or who do not have access to the internet, can call the childcare services Customer Interaction Centre on 0300 123 4097.

Parents need to get their code (or reconfirm eligibility) before the start of the next term ie before 31 August, 31 December and 31 March. It is recommended that parents do this by July, November and February.

Useful Eligibility Links from the Oxfordshire County Council website

Do all childcare providers offer funded places?

Providers can decide if they want to be a funded provider and if they wish to offer 15 or 30 or in between.

How do I apply for a free place?

Parents should contact their preferred provider directly. This includes applying for a school nursery place.

The above admissions information is from the Children, Education and Families section of the Oxfordshire County Council website.

I am interested in applying for Reception Class

Children born between 1 September 2014 and 31 August 2015 (inclusive) need to apply for a primary or infant school place for their children.

How to Apply

From 25 October 2018 you can apply online for a primary or infant school place.

If you cannot apply online, you can complete a paper application form (pdf format, 37 Kb) or request an application form from schools, nurseries or the Admissions Team.

The deadline for receipt of primary and infant school applications is 15 January 2019.

If your application is late, it will be processed later in the year, and you are far less likely to get a place at one of your preferred schools.

Everybody needs to apply. Even if your child attends nursery classes within a primary school, you must still apply for a place in the main school.

Key Dates

  • 25 October 2018 – parents can start to apply
  • 15 January 2019 – closing date for applications
  • 16 April 2019 – National Allocation Day: letters (sent by second class post) and emails sent detailing the offer of a school place
  • September 2019 – start of the school year

Allocation Day

Everyone who applies online by 15 January 2018 will receive an email on 16 April 2018 advising which school their child has been offered a place at. All applicants will also be sent a letter on 16 April 2018 with all relevant information.

Important things to remember when applying

  • you can list three different schools in order of preference. We strongly advise you to use all three preferences
  • it is the responsibility of parents/carers to apply for a school place
  • we advise you to enter your catchment (or designated area) school as one of your preferences
  • if your application is late, it will be processed later in the year, and you are far less likely to get a place at one of your preferred schools

Parents Guide

Further information about application to Reception can be found in our primary and infant school guide, Starting School (pdf format, 1Mb)

Travelling to school

Primary and infant school children below the age of eight are eligible for free home to school transport where they attend their nearest available school, if that school is over two miles from their home address.

However, transport can also be provided where the distance to the nearest available school is less than two miles and the route is currently listed as dangerous by the council. Please see the Travelling to school page on the OCC website for further details.

Preparing your child for starting school

Above all else, don’t worry about this transition in your child’s life! Involve your child in this step of their learning journey from the start.

Talk – share your happiest memories of your time at school and the exciting adventures that you and your family had at school. Spend quality time listening to your child and answering their questions.

Choices – when you shop for uniform take your child with you and fully involve them in the choices, especially when choosing shoes with easy velcro fastenings! Please ensure that you label all of the clothing and equipment your child will be bringing to school.

Fine motor skills – it would be really useful if you can encourage your child to hold any mark making tools, eg crayons, paintbrushes, chalks, felt tips, pencils, using a tripod grip as if you were throwing a dart. Encourage your child to write their name using a capital letter only for the first letter. Do not worry if your child cannot write all of the letters of the alphabet at this time as we will be teaching them cursive (joined) script.

Story time – look at and read interesting stories and picture books as often as you can together. Join the local library and spend some time choosing books, reading them, and taking part in family friendly events. Click for your local library information

Independence and organisation – encourage your child to dress themselves in the mornings and at bedtime and to put their clothes in something resembling a tidy pile! Let your child help around the house with activities like baking, gardening, loading the washing machine etc and always encourage them to tidy their toys.

Self care skills – ensure your child is toilet trained during the daytime but please discuss any health issues with us when we complete your home visit.
Sing and count – sing lots of familiar nursery rhymes and counting songs. Do not worry if your child cannot say oir write all of the numbers up to 30. Practice making collections of that number of objects first from household objects eg 5 spoons, 4 apples, 3 Lego pieces. Play any simple board games with them to learn counting skills and how to take turns.

Celebrate – Recognising, praising and encouraging your child for their achievements, no matter how small, will build their confidence and self-esteem.

Home Visit

Once you have registered for Gagle Brook Primary School and have been given your place by the Local Authority we will contact you to arrange home visits and answer any questions you may have.

Getting involved

We welcome parents’ knowledge about their children and the contribution they can make to the teaching and learning process. We hope that you will support us at events, special occasions and with community projects during the lead up to school opening.

Look out for more details here on the website and on twitter. Our aim is to make you as a parent feel part of a caring partnership and involve you as much as possible in the education of your child.

The above admissions information is from the Children, Education and Families section of the Oxfordshire County Council website.

I am interested in other year groups

In Year Applications

In-year admissions are for those children looking for an Oxfordshire school place once the academic year has started.

Please note

If you are moving to Oxfordshire from an address within England and are applying for a school place in advance of that move, then you should apply via your current home authority who will pass details of your application to the Oxfordshire Admissions Team.

If you are not currently a resident in England and your child is moving to Oxfordshire, then you should apply to Oxfordshire County Council direct. You can do this in advance of your move.

If you are moving within Oxfordshire you need to indicate your anticipated new address and the proposed date of your move. The County Council may ask for confirmation of your new address.

Further details are available from the Oxfordshire County Council web site using the button below. You can also contact the Oxfordshire Schools Admission Team for further advice on 01865 815175.

We accept school application forms for in-year transfer a maximum of one term in advance of the requested start date, based on six terms per academic year.

We aim to process in-year transfer requests within 10 school days. However, there may be delays incurred where, for example, an academy has a monthly admissions meeting.

Once we have processed your application, we will contact you either by email or post.

Proof of Address

If you are moving to a new address in Oxfordshire, you should provide proof of that new address as soon as possible. It is likely that this will give your child a higher priority for a school place than if your application is processed on your current or previous address.

Please note that if your tenancy is for less than six months, this may not be considered as sufficient proof of address for school admission purposes.

Documents we accept as proof of address:

Solicitor’s letter confirming contracts have been exchanged

Tenancy agreement (page showing details of new address and last page signed by landlord and tenant)

New Council Tax demand

Letter from new employer (e.g. University college) where accommodation is being provided by them and is tied to the new post/job

New Quarter information if this is a military posting with provided accommodation

Assignment Order if this is a military posting but new quarter has not yet been notified.

How to Apply for an in-year transfer

Access the Oxfordshire County Council in year application form and either post or upload the document. Click on the Apply button below to access the form and upload it.

The above admissions information is from the Children, Education and Families section of the Oxfordshire County Council website.


Cranberry Avenue


OX27 8BD

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Tel: 01869 228750


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